The information provided in E-Nessi constitutes a personal data register under the Personal Data Act (523/1999).
Maj and Tor Nessling Foundation is the controller. The Science and Executive Director Minttu Jaakkola acts as the contact person.
The collected personal data are used when processing the grant applications and managing the funded projects.
The register contains the information provided in grant applications and the information necessary for payment of grants (bank account, social security number, granted sum, date of payment and other payment details). The social security number is required for notifications made to the Tax Administration and the Farmers’ Social Insurance Institution Mela.
The electronic connection to E-Nessi is protected by SSL-protocol. The personal data register comprised of the information provided in E-Nessi can be only accessed with a user name and password that are solely given to the appointed administrators and the named employees and experts of the Foundation. The server is situated in locked and controlled premises.
The collected data are stored as long as the information is needed for reporting and evaluation purposes of the projects.
Hard copies of the registered data are stored in locked and controlled premises.
In E-Nessi, the project leader can access all the information on the project. Other researchers may, upon request, gain entry to their personal data and other information of the project, except the personal data of other project members.
The amounts and recipients of grants are published at the website of Foundation.
The applicants and recipients of grants have the right to inspect the personal data related to themselves. The requests should be directed to the Science and Executive Director Minttu Jaakkola.
The official description of data protection procedures of Maj and Tor Nessling Foundation (a pfd-file in Finnish).
Lyyti
The Lyyti event participant and customer register records the name, email address, position, organisation, phone number, and any additional information that the registrant may voluntarily provide during the registration process. The provided personal data is used to inform registrants about the specific event, unless the registrant has given permission for other types of communication. If the registrant consents to other communications, such as subscribing to the Nessling Foundation’s newsletter during registration, this privacy statement applies to those other registers as well.
The processing of personal data is based on event registration. The information is obtained directly from the participants during registration.
Information may be disclosed to other registrants or participants at the event or immediately afterwards, provided that the registrants have given their consent during registration.
Participant data is retained after the event for statistical and contact purposes. Personal data is stored in Lyyti for a maximum of one year (12 months), with the data of current year registrants being deleted at the end of each year. If personal data is also stored in other Nessling Foundation registers, the retention periods of those specific registers apply. Individuals registered in the register have the right to request access to, correction, or deletion of their personal data, as well as to restrict or object to its processing. The data controller will cease processing an individual’s personal data if the individual objects, unless there is a significantly important and compelling reason to continue processing. The registered person may withdraw their consent for the indefinite retention of personal data at any time, after which the data controller will delete the individual’s personal data if there is no longer a legal basis for retaining it. Requests to exercise these rights should be directed to Science and Excecutive Manager Katja Bargum (contact details above).
